Plan the companion and accommodation details
The patient and companion may need different things from the same trip. Start with the provider's instructions, then document the everyday arrangements that a hotel listing or flight price may not explain.
Describe the practical needs before choosing a room
Write a short brief covering the number of guests and rooms, expected dates, preferred location and any access requirements you need confirmed. Ask the accommodation provider to confirm specific features rather than relying only on a general accessibility label.
A room photograph may not show steps at the entrance, bathroom layout, lift access or the route from the vehicle. Request the details that matter for your own plan. This is an accommodation checklist, not a clinical assessment of what support you need.
- Can the supplier confirm the room type and occupancy in writing?
- What is the actual route between arrival point, room and transport?
- What are the extension, cancellation and early-departure terms?
Separate room costs from per-person costs
Specify whether each rate is per room, per person, per night or per journey. Two travellers sharing one room should not accidentally be charged as two rooms in a planning spreadsheet.
Include the nights before and after any scheduled appointments that your provider advises. If dates are provisional, label them and compare flexible terms. The budget worksheet lets you change people, rooms and nights independently.
Compare the effect on your budget →Make a workable transport and communication plan
For each transfer, note pickup location, destination, luggage, passenger count and the supplier's contact details. Clarify whether a quote is for one direction, a return journey or a time allowance.
Agree who receives updates, how the companion can contact the relevant team, and what information the patient has permitted to be shared. Being a companion does not automatically establish permission to access private records.
Leave room for changed plans
Ask about extending a stay, changing a transfer and adjusting a return ticket before you depend on them. A contingency amount is a planning allowance; it does not guarantee that additional costs will be covered.
In Prognova's catalog, the hotels, transport and support choices are illustrative. Use them to understand the customization experience, then obtain real written confirmations before treating any arrangement as booked.
Try the independent sample service choices →Keep this checklist
Print this page or use these headings in your own notes. Do not put sensitive medical details in a public planning tool.
- Confirm guests, rooms and nights separately.
- Request specific access details from the supplier.
- Compare cancellation and extension terms.
- Write down transfer scope and contacts.
- Agree communication permissions with the patient.